Rental Info

Are you looking for a unique, historic building in which to host your event? Then consider renting the Town Hall Theatre.

Our 234 seat theatre boasts raked seating and an elevated stage area, perfect for theatre productions, live music or dance recitals, as well as seminars and presentations, and weddings.

The downstairs Patron’s Lounge is also available for smaller functions such as classes, seminars or parties. Located close to all amenities in picturesque downtown Port Perry, we offer reasonable rates in a beautiful setting.

General information about renting the Town Hall 1873

Description:
The Town Hall 1873 is a designated historical building located in downtown Port Perry Ontario. Its main function is that of a performing arts venue, featuring a 234 seat theatre (207 on main floor, 27 in the balcony) suitable to theatrical or corporate presentations, dance and music recitals, and concerts. Six seats are designated for wheelchair access. The main floor of the building is wheelchair accessible, with an elevator that operates between the main floor and the theatre. Accessible washrooms are located just off the elevator on both floors. The balcony is not accessible from the elevator.

The stage area is 32’ wide by 24’ deep, with a 3’ apron extending beyond the proscenium. There is a workshop area behind the stage, and three doors provide backstage access.

Sound reinforcement is provided with a 24-channel PA, and lighting is supported with a board and 36 lighting instruments.

The hall also features a number of other rooms, making it suitable to a variety of functions, including seminars, meetings, parties, and weddings. The other rooms may be rented separately, or you may rent the entire building.

Upholstered chairs and 6’ folding tables are available as part of the rental of any area of the building.

Rental rates (valid to September 1, 2020):
The cost to rent the entire hall as of Jan. 1, 2016, regardless of the type of event, is $550 for 1 day. If your event or presentation is running over two or more days, the cost is $350 for the second, and subsequent days. Rental day begins at 12:00 a.m. and continues through to 11:59 pm. You may also rent specific areas of the Hall, if your event does not require the entire facility.

Theatre only – $150/day – suitable for large presentations or theatre camps or rehearsals.

Patrons’ Lounge – $100/4 hours, $125./8 hrs– suitable for parties, classes, meetings, rehearsals. Includes access to a small kitchen.

Green Room – $80/day – suitable for meetings

Sound and lighting technicians – $100 each per performance

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If you are a first-time renter, we may require that you provide us with a full description of the event you plan to hold, and a reference from another venue. We hope you can appreciate that, as a heritage building, we must be selective as to the types of events we can accommodate.

We require a $400 deposit in the form of a current dated cheque. If you are first time renter, the cheque will be deposited and held for a minimum of 90 days, as per the contract. If you are a returning renter the deposit cheque will be held and only cashed under certain conditions, as per contract, and will be returned not less than 90 days from production. This amount is held in form of security / damage deposit and is to cover damages, cancellation, and any ticketing fees challenged by patrons to credit card companies.

In addition to the rental fee, we require that all ticketing for your event go through our box office system (only applicable to performances open to the public). You will be charged a $3 seat surcharge, and a $2 ticketing fee (on tickets not exceeding $30.00) on all tickets sold. That means that on a $25 ticket, the renter would receive $20. (tickets exceeding $30.00 – ticketing fee by request) You are entitled to distribute up to 25 complimentary tickets (comps) per performance without incurring the seat surcharge or ticketing fee, but these tickets must be distributed at $0, and still must go through our box office. There is a minimum charge of $100 for seat surcharges per performance. You are responsible for any and all taxes, SOCAN fees, etc. These fees are to be built into your costs and are your responsibility to submit to the appropriate agencies.

Insurance:
You must provide a certificate of liability insurance specifically naming the Town Hall Theatre, and the Township of Scugog as additional insured entities.

Liquor:
The Town Hall 1873 in not licensed for liquor sales. If you wish to sell or otherwise provide liquor at your event, you must obtain an appropriate liquor license, as well as provide the requisite insurance. The liquor license and event insurance must be provided 1 week prior to the date of the event. Liquor licenses may be obtained through any LCBO outlet, and may take up to 10 days to process. Insurance may be obtained through your regular insurance provider, or through PAL Insurance brokers, http://www.palcanada.com/en/. You will also be responsible for providing Smart Serve certified servers, and security personnel.

Technical/Support Staff:
When renting our facility you are renting the building and any support staff required for your event, other than box office, is your responsibility. We may be able to provide guidance in terms of sourcing support staff if required, so please speak to one of the Theatre Administrators. If you are using your own technical (Sound and Lighting) staff they must meet with our technicians (at no charge) to ensure they are familiar with our systems. Our tech staff are available to run lights and sound, should you require them, at a cost of $100 each per performance.

Please contact our Theatre Administrator for more information.
Phone: (905) 985-8181
Email: info@townhalltheatre.ca